This is the age of online communication and conference. The best video conferencing software will help you keep in touch with your friends, family, and colleagues.
Many companies and schools now use online meeting software in teaching, meeting, or chatting in case direct conversations are not possible. These platforms have a variety of features for users to meet their work and study requirements.
If you’re looking for great video conferencing software, you come to the right place. We’re introducing to you some best online video conferencing platforms that can support you in working, studying, or keeping in touch with your acquaintances.
Advantages of video conferencing software
Save time and money
This is the first benefit you can think of when using online conferencing software. Especially for small businesses, traveling for a meeting can take time and get expensive, so online meetings can cut the overall cost in the long run.
Boost the attendance
If someone is far away from the meeting destination (in another city, for example) and can’t join the meeting, video conferencing software may be the best choice.
Even if someone does miss out on the meeting, you can easily record the conference or lesson. They can watch it later when they’re free. Moreover, it’s convenient for those who don’t catch up with all the ideas proposing; the video can be replayed whenever they want.
Encourage team engagement
This advantage is most evident in groups where members are working remotely. Video meetings may help them reduce their feelings of isolation. When everyone joins virtual meetings, the geographical distance becomes invisible.
What features should you look for when choosing the best video conferencing software?
1. Video and voice quality
You may have different requirements about video and audio quality for various purposes. Mediocre quality might be all right for internal team communication, but it would not be professional if you communicate with those outside your groups.
Being able to see and hear clearly and loudly is essential for any conference. Any software you consider should provide high-quality video and audio. Although the internet connection may not be strong for everyone, having options available is critical.
Moreover, some conferences and meetings record to save the videos, so having an HD output will help. Try to choose an application that can offer several levels of resolution and clear sound.
2. Screen sharing
Screen sharing is a great built-in feature that helps you share information. Instead of sending documents before the meeting, you can show and present them during the session.
Sometimes you will need to change some data or simply perform on the screen; the static files can not do that. Sharing screen is also helpful when your customers need support. It will be much easier if they can share the screen and show you where the problems are.
You should pay attention to some features coming along with screen sharing, like pinning, expanding, or zooming. It would be best if you chose an app that supports many functions.
3. Device supporting
Not everyone has the same devices. Some have PCs; some have Macs; some have iOS or Android smartphones. A good video conferencing solution must support multiple devices so that everyone can access and join.
Some software even has an option allowing you to switch between devices. This would be great if you joined the meeting by smartphone and had a phone call; you can switch to the PC to answer the call.
Some video conferencing applications offer analytics, which helps you keep track of the quality of the meeting in real-time. This is a fantastic feature to identify the problem areas and connections, then giving the suitable solution for the next meet.
5. Subtitles and transcriptions
Believe it or not, some online meeting applications have automatic subtitles when people are speaking. This will be best if a person has to join while they’re in a noisy place and can’t listen very well. They can read the subtitles to catch the information.
6. Web browser access
If you have internal communication frequently, it’s fine to download software because it will be more convenient. However, if you talk to some people just a few times, asking them to install the application is not a good idea.
Many applications have an in-browser option for those who use it few times. Although it will provide fewer features, communication will not be affected much.
This feature allows you to control your schedule well. You can invite people into a scheduled meeting. There are details about time, the link to the forum, and notes, so you won’t have to announce everyone anymore.
8. Some built-in features
Every video conferencing software provides built-in features that make it more convenient and exciting. For example, the host can mute and unmute any participates, or all the members can change the same virtual background, and so on.
Some features that you can expect from an online meeting platform:
No one wants their meetings to be out of control or interrupted by strangers. The host must have the ability to manage the attendees and kick strangers out. The security can be recognized through many forms: the passwords, sign-on options, meeting ID, or the management of the host.
How to choose the most suitable video conferencing software?
Not everyone and any organization have the same needs and requirements. It means that no application can fit all the purposes. Therefore, we guide you on how to choose the best video conferencing solution.
1. What are your requirements?
Take time to figure out with your team what features are must-haves and which one is just lovely. For example, screen sharing and HD video quality may be essential, but the virtual background is nice.
Each group of people has different priorities, so you have to list all of them out and order them from top to bottom.
2. What is your budget?
To use advanced features, you must pay for them. Although many of the solutions have free plans, they provide users with limited functions. If free plans don’t affect your priorities, then they will be the ideal choice.
On the other hand, you must use paid versions so that the meetings can operate smoothly. Coming back with separating must-haves and nice features, you must balance them with your budget to look for the lowest solution.
3. Does it work with your existing technology?
Check the hardware you currently have to see whether it can meet the requirements of your choice. Is the webcam available? Does your sound system work? Take note of everything you need for an online meeting. If your hardware is too outdated, you may need to replace them.
30 best video conferencing software