Google Calendar is Turning into An Appointment Booking System

Google Calendar is Turning into An Appointment Booking System

Booking appointments in Google Calendar have just become simpler with the addition of a new scheduling feature to the Calendar app.


Picture: Twitter

Last June, the scheduling tool was first made available to paid Google Workspace users. It allows individuals to publish their availability through a booking web page.

Along with specifying their availability, users may customize their booking page with a picture, a name, and a scheduling window. This will ensure that no one surprises them with a last-minute appointment. 

External stakeholders, clients, and partners may access this booking page to organize face-to-face or video meetings through Google Meet. 

When customers or external users visit one’s booking page, it will display all the information above. The visitors can click through this information to finish things as they wish according to one’s availability.

On the other hand, this new tool is not free. To use this new feature, you must subscribe to a premium Google Workspace account.

Appointment Scheduling Vs. Appointment Slot

The Google Calendar's appointment scheduling may seem comparable to the current appointment slot tool. Notwithstanding, the two features serve fundamentally distinct purposes. 


Picture: howtogeek

Google Calendar's appointment slot function is meant for internal use. To be more specific, if you are unsure who wants to meet you but wish to make yourself available, the appointment slot is ideal. For example, instructors may use it to extend their office hours. An information technology department may make themselves available to personnel encountering computer difficulties.


Picture: Wired

On the other hand, the appointment Schedule is intended for external use. This feature permits conference scheduling for anyone outside your organization and those who do not own a Google account. However, you won’t have to worry about numerous bookings or appointment rescheduling since the component integrates with Google Calendar’s current functionality.

With more firms embracing hybrid work arrangements, this increased flexibility makes it easy to schedule meetings and share your availability in a manner that works for everyone.

A few features the preview version of Appointment schedules doesn’t have yet.

If you need to add another team member, delegate calendar assistance, or reserve a conference space, Google suggests using the old “Appointment Slots” option.

How To Turn The Google Calendar Appointment Schedule On

To create a booking page, you must have a Google Workspace Business Standard subscription. (The functionality isn't accessible to Workspace Essentials, Business Starter or Frontline users, or traditional G Suite Basic and Business clients.) 

If you have a premium membership and have obtained the update, you should be able to select between the old "Appointment slots" and the new "Appointment schedule" option under Settings. (Previous meetings will be unaffected.) 

To begin, launch the Google Calendar application on your computer. Then choose "Settings," followed by "General," and finally "Appointment schedules." 

To allow appointment schedules, check the box next to "Create appointment schedules instead of appointment slots." 

To turn off the feature, uncheck the box.

How To Schedule An Appointment On Google Calendar

If you already own an upgraded Google Workspace account, click the "Create" button and choose "Appointment schedule" from the pull-down option. 

Then you can create a booking page that displays all of your available hours and allows friends or clients to select the most convenient one for them.

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Paul Syverson
Paul Syverson
Paul Syverson is the founder of Product Reviews. Paul is a computer scientist; he used to carry out a handful of significant studies which contributed to bringing in many special features on the site. He has a huge passion for computers and other tech products. He is always diligent in delivering quality writings to bring the most value to people. |